Employee Self-Service

   Welcome!

We are pleased you have chosen a career at the City of Springfield! We would like to take this time to welcome you and help make your transition to the City of Springfield as simple as possible. We have created this page to guide you through the new employee orientation process.

   What to Bring

    Driver’s license and social security card to complete I-9 verification.
   Banking information including account number and routing number, and a voided check or bank deposit slip for direct deposit.
   If you intend to enroll any spouse/dependent(s) in health insurance, bring a copy of their social security card, along with all necessary supporting legal documentation, such as marriage license, civil union certificate, birth certificate if adding a child, and/or court order.

   Human Resources Policies

These policies will be reviewed during orientation. Please take some time to look them over prior to orientation and prepare any questions you may have.

   2025 Pay Schedules
   Chapter 36 - Employment Policies
   City’s IPA statement of purpose
   City Code
   City Code - Identity Protection
   Civil Service Rules
   Drug Free Workplace
   Drug and Alcohol Testing Policy
   Employee Assistance Program (EAP) – Memorial Health
   Employee Assistance Program (EAP) – Member Portal
   Employee Self Service Literature
   ISERRA
   Non-Discrimination and Anti-Harassment
   Office Attire Guidelines
   Parental Leave (MAPA)
   Personal Cell Phone Use Policy
   Policy for the Use of Information Technology
   Addendum to the COS Policy for the use of Information Technology Resources (Revised 03/03/2016)
   Safe Harbor Policy
   Social Media Policy 2022
   Tuition Reimbursement Policy
   Vehicle Operators Manual
   VESSA
   Whistleblower Policy
   Workplace Violence Policy
   Zero Tolerance Memorandum to Employee

   Attire Guidelines

Attire is business casual, please be prepared to have your photo taken for your ID badge. Refrain from wearing gray, green, or light blue colored shirts.

   Parking

Parking options for orientation day:

   Hoogland Center Public Parking located at 420 S 6th St, Springfield, IL 62701. See the map below for walking directions from the parking garage to Municipal Center West.
   Map: New Employee Orientation Parking (Municipal Center West)
   Street parking around Municipal Center West is free, but you must abide by the time limits on parking signs.